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Process Automation

Your team has better things to do.

We map the workflows that eat your team’s hours and replace them with automation that just runs: back-office pipelines, system-to-system flows and scheduled jobs, with people involved only where their judgment matters.

Let's talkHow we work

How it works.

From manual to meaningful.

We automate the repetitive work that slows your team down. Here are three examples of processes we transform every day.

01/ 03

Employee onboarding

We create accounts, assign access, request equipment and notify the right people across your tools.

Very common inHR & IT teams
Manual operations 10 steps
HR approves hireCreate MS accountCreate Google accountCreate SlackCreate JiraCreate GitHubAssign permissionsRequest laptopNotify managerUpdate HR system
Automated operations 3 steps
Hire approvedAutomation runsManager confirms exceptions
−90%setup time
−95%manual tasks
+0access errors
+100%new hire experience
Manual duration2–3 h per hire
Automated duration~2 min
Systems involvedMS 365 · Google · Slack · Jira
02/ 03

Supplier invoice processing

Invoices arrive by email as PDFs. We extract the data, create ERP entries, request approvals and archive documents.

Very common inFinance teams
Manual operations 10 steps
Open emailDownload PDFRename fileExtract dataOpen ERPCreate invoiceAssign cost centreRequest approvalArchive documentNotify finance
Automated operations 3 steps
Invoice receivedAutomation runsReview exceptions
−92%handling time
−95%manual errors
+0missed approvals
+100%audit trail
Manual duration15 min per invoice
Automated duration~45 sec
Systems involvedEmail · ERP · Approval tool
03/ 03

Customer requests & document intake

Customer emails are classified, data is extracted and everything is routed to the right systems and people.

Very common inOps & support teams
Manual operations 10 steps
Read emailOpen attachmentExtract infoValidate customerSearch CRMCreate ticketUpdate ERPNotify teamReply to customerArchive email
Automated operations 3 steps
Email receivedAutomation runsHandle exceptions
−88%handling time
−90%manual errors
+0lost requests
+100%customer satisfaction
Manual duration10 min per request
Automated duration~30 sec
Systems involvedEmail · CRM · ERP

Different process. Same pattern. Less manual work. Better outcomes.

What we automate.

The work nobody should be doing.

workflows

Workflow automation

Approvals, document flows and notifications that route themselves, so work stops waiting in inboxes and nothing depends on someone remembering.

  • Approvals & document routing
  • Scheduled jobs & reminders
  • Exception queues for human review

Good fit when work waits in inboxes and follow-ups live in someone’s head.

data-pipelines

Data pipelines

Reliable pipelines that collect, clean and deliver your data where it is needed: reports, dashboards and the systems downstream.

  • ETL & reporting pipelines
  • Automated report generation
  • Data quality checks & alerts

Good fit when the numbers exist but assembling them is someone’s job.

orchestration

Systems orchestration

Event-driven flows that keep ERP, CRM, e-commerce and billing in step, with retries and alerts for when the real world misbehaves.

  • ERP / CRM / e-commerce sync
  • Event-driven flows & retries
  • Monitoring & alerting built in

Good fit when a single order touches four systems and three people.

Trust, verified.

Every run, on the record.

1,412runs · last 30 days
99.7%completed clean
3retried, recovered
0silent failures

Illustrative run board. Every automation we ship logs each run to a board like this one: what ran, what it touched, and how it ended. Outlined cells were retried automatically. Nothing fails silently.

Get started.

Tell us what you're building.
Or what's getting in the way.

Whether you have a clear roadmap or just know something needs to change, we'll help you find the right path forward.

LET'S TALKhello@vexillumlabs.net